7 Benefits of Using a Content Management System

A Content Management System (CMS) is an application used for producing and running a website. It allows anyone, even without a formal technical background, to place content on a web site and keep track of it without too much effort.

Users are able to employ a range of document types and content on a website, and then modify and expand the information posted by themselves without the need of a Web programmer to setup the site and do the updates. Since CMS makes use of templates, no HTML knowledge is required.

CMS software comes in handy for in-text editing or adding images. It also allows users to collaborate on content too. When wanting an operational, appealing website, one can rely on CMS to be able to store content online and allow direct communication with the intended audience.

Using CMS has its benefits?continue reading for the 7 most common.

1. It is a user-friendly program to upload text and images or edit files online. CMS also makes it easy to distribute content, do updates, deletions and alterations of Web content, and make content searchable, retrievable and reusable.

2. It offers simplicity, flexibility, scalability and a cost-effective solution not only for small and medium businesses (SMBs) but individuals too, to place content on a website to draw-in more revenue or traffic to the site.

3. It can allow users to control, manage and structure the content in real-time. There is no need to wait for a web administrators to make changes; content is always fresh and up-to-date.

4. It is useful for data automation, workflow, process management, and can improve communication by providing a collaborative environment for content sharing.

5. It allows website content to be accessible virtually from anywhere, using any computer device if connected to the Internet. This is a very convenient feature as the ability to work remotely and on-the-go is increasingly important nowadays.

6. It offers content integration through a web site quickly and easily. CMS sites integrated with ?dynamic? web content, not static content, will allow information to be updated or repurposed as needed. Information, in fact, are not coded into Web pages but extracted from databases that can be easily maintained by authorized users.

7. It can provide access controls to either assign user privileges to access different sections of the website, or restrict which websites and content users can access.

There are many benefits to using content management systems (CMS), as listed, to suit one's needs. From being able to support content for different languages and providing business users with process automation capabilities to reducing IT resources and costs, it is the one application that can improve the usability of Web portal applications and make use of collaboration tools that enhance communication and productivity.

CMS applications abound on the market and all have different features and levels of simplicity. It is important that users review their options to decide what software better fit his or her needs. Whether one decides to buy and use one of the CMS platforms on the market or subscribe to a CMS service, it is important to choose one vendor or provider that is trustworthy and will provide the right features for content management.

For those who want to build and deploy an ASP.NET Web site, they may want to consider Microsoft CMS server (MCMS).

This is Microsoft's enterprise Web content management system. MCMS integrates with Visual Studio .NET so a user can create a website and place content on to it, which is made possible by using MCMS' tools and components.

MCMS also integrates with SharePoint Online, which is part of Office 365.

In addition to the basic features of a CMS system, MCMS has many additional social capabilities to maintain and restructure content, if not to search for text, share documents, metadata, content and sites with external users or within a networked environment. Also, MCMS integrates with Microsoft SQL Server that makes the databases available via Windows PowerShell.

Other than using MCMS for developing content driven websites, it's also worth considering the free downloadable open-source CMS platform, so-called Orchard CMS, which was initially a Microsoft project but has since been turned over to the CodePlex Foundation. This alternative CMS solution uses JavaScript and XML?meaning, it is really designed with Web professionals in mind to use for building ASP.NET applications.

If not Microsoft's CMS platform, do know there are other content management system vendors on the market, like Joomla! for Windows. This is an award-winning CMS program based on PHP open-source applications can run on the Microsoft Web Platform. Or else, there is Expression Engine, eZ Publish and Vivvo that might be good choices too, according to TopTenREVIEWS. In addition, niche industry such as nonprofit organizations will likely benfit from an exclusive nonprofit content management platform offer by company such as Blackbaud, Inc.

SharePoint Enterprise Content Management System

Microsoft SharePoint in particular is an excellent choice for Microsoft-centric IT organizations and integrates document management technology with already familiar Microsoft Office desktop applications. It provides enhanced content management for both structured (databases, application and code repositories) and unstructured (Office documents, Web pages, PDFs, and email) content. SharePoint combines document management, records management and web content management within a single platform to form a true Enterprise Content Management System for a corporations Intranet, Extranet or customer facing Internet.

Microsoft Gold Certified consultants at Innovative Architects can build your company a world-class SharePoint enterprise content management solution no matter your size. Our SharePoint consultants have experience working with companies both large and small.